SchoolTripFinder.com Teacher Resource
What to Include in a School Trip Quote Request
A precise brief produces more useful prices and far fewer clarification emails.
Essential trip facts
- School and departure location
- Student and staff numbers
- Age range or year group
- Preferred dates plus flexibility
- Destination or acceptable alternatives
- Target budget per student
Describe the educational purpose
Tell providers what students should learn or experience. Include curriculum subjects, CAS or service requirements, language goals, fieldwork needs or particular outcomes. This helps distinguish an educational programme from a generic sightseeing itinerary.
State what the price must include
Specify whether you expect flights, local transport, accommodation, meals, entrance fees, guides, activities, staff places, tips and insurance. Ask providers to identify exclusions clearly rather than leaving you to discover them later.
Give operational constraints early
Include accessibility, dietary and medical considerations you already know, preferred rooming standards, safeguarding requirements and any activities the school will not approve. Add your quote deadline and expected decision date.
Make comparison easy
Ask for a day-by-day outline, total and per-person pricing, inclusions, exclusions, payment schedule, cancellation terms and the provider’s safety and emergency-support information in every response.