SchoolTripFinder.com Teacher Resource
How to Get 3 School Trip Quotes Without Contacting Multiple Providers
A practical way to collect genuinely comparable proposals without tripling your admin.
Start with one master brief
Write the requirements once: dates, group size, departure point, destination or region, budget, learning aims and non-negotiable inclusions. Sending different information to each provider makes the final prices much harder to compare.
What every provider should receive
- Student and staff numbers
- Age or year group
- Preferred dates and flexibility
- Departure airport or city
- Target budget per student
- Curriculum and learning aims
- Accommodation expectations
- Medical, dietary or access needs
Ask for quotes in the same format
Request a clear total price and per-student price, plus a list of inclusions and exclusions. Ask providers to identify assumptions such as complimentary staff places, minimum group size, flight allowances and currency conditions. This prevents a cheap-looking quote from becoming expensive once missing items are added.
Compare more than the number at the bottom
Put the three proposals side by side and compare educational fit, itinerary quality, safeguarding, emergency support, accommodation, transport, financial protection, cancellation terms and the amount of teacher administration required. A slightly higher quote can represent substantially better value.
Keep an audit trail
Save the original brief, each proposal and a short note explaining the selection. This gives senior leaders and procurement teams a clearer record of how value and suitability were considered.
Where SchoolTripFinder fits
SchoolTripFinder is being built around this exact problem: one structured school brief, matched to suitable educational travel providers, so teachers can compare relevant quote responses without repeating the same enquiry several times.
Before choosing
Check your own school, trust, district or authority procurement rules. Three quotes are common in some settings, but the exact requirement and financial thresholds vary.